What a travel management company does
Policy, savings, duty of care and someone to call: what changes when a company stops booking travel ad hoc.
Many companies book travel the way individuals do: whoever is travelling finds a fare, someone approves it, and finance chases the invoices later. A travel management company (TMC) replaces that with a single, managed process. Here's what that means in practice for businesses in South India and the UAE.
One policy, applied consistently
A TMC books within your travel policy: cabin class, hotel limits, advance-booking rules and approvals. Exceptions are flagged, not discovered at month end.
Negotiated fares and hotel rates
By looking at your travel patterns, a TMC can negotiate corporate fares and hotel rates, and spot savings such as booking earlier, using different routes or consolidating hotels in cities you visit often.
Duty of care
When something happens, from a cancelled flight to an emergency abroad, you need to know where your people are and reach them quickly. A TMC tracks itineraries and offers 24/7 support. At ATE every corporate client gets a dedicated 24/7 number.
Clear billing and reporting
Consolidated invoices with GST or VAT documentation, coded to cost centres, and monthly reports on spend, savings and policy compliance.
Visas and documents
Business visas, invitation letters and group applications handled by people who file them every day.
Events and incentives
The same team can run incentive trips, conferences and offsites, with group air, visas and venues under one budget. See MICE and incentive travel.
Getting started
Most of our corporate accounts are live within two weeks of a first conversation. Read about our corporate travel service, or, in the UAE, visit our Dubai corporate desk.
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